Open Position: Office Coordinator/Bookkeeper
Ectek Building Material Inc is a boutique construction materials company in North American building industry with over 20 years of history. Our business has been growing rapidly. Currently we are hiring a passionate and self-driven individual to join our team as an Office Coordinator/Bookkeeper.
As the Office coordinator, you play a vital role in managing office administration tasks, book keeping, day-to-day global supply chain inventories to ensure good customer services and cost efficiency. You will shine if you are detail oriented and have outstanding communication skills. You need communicate effectively with customers, vendors, service providers and work closely with company executives and sales team. Having a flexible and adaptable work schedule is highly desirable for this role.
This opportunity is available as a full-time permanent (or part time) or contract position. We provide competitive salary and bonus compensations depend on your work experience and annual performance.
If this sounds like a good fit for you, please send your resume and cover letter to hr@ectekbm.com
Main Responsibilities:
Office Administration/Customer Services:
• Oversee daily operations and administrative tasks.
• Receive and record customer orders; Process sales orders and invoices
• Arrange customer order deliveries with trucking service forwarders
• Update inventory of 12 locations across the USA and Canada. Work closely with warehouses to ensure inventory accuracy at each warehouse. Keep company inventory database updated daily. Confirm warehouses' inventory data monthly.
• Handle discrepancies of orders and operational issues.
• Negotiate price with forwarders to ensure cost effectiveness
• Update sales forecast on monthly base and plan/arrange orders from factories in China
Accounting / Book-keeping:
• Manage company bank accounts and books.
• Perform AP, AR, payroll and other finance/accounting-related tasks
• Able to learn to file sales tax for each state (US) and HST(Canada) on monthly or quarterly base.
• Reconcile all expenses and bank statement on monthly base.
• Work closely with accountant to prepare monthly or quarterly.
Marketing Assistance:
• Assist the sales team in marketing efforts, including increasing general online and social media presence to drive sales
• Prepare and deliver samples and literature upon requests.
• Research construction project data base to identify new contacts of potential customers.

Basic Qualifications:
• 2 years of experience as an office coordinator
• 1 years of experience in full cycle bookkeeping with some experience in logistics management
• Excellent verbal and written communication skills in both English and Chinese
• Outstanding communication and customer service skills with a friendly, approachable demeanor.
• Proficiency in QuickBooks.
• Proficiency in operating office equipment, and common office software (e.g., Microsoft Office Suite).
• Ability to maintain composure and professionalism in a fast-paced work environment.

Additional Qualifications – Nice to have
Experience in business financing, transition and acquisition
General knowledge of building science and technology
General knowledge of building materials
Able to perform general project estimation
The ability to read blueprints
Qualified Applicants are invited to apply. Less qualified applicants maybe trained if you are hardworking and honest and are able to commit to work. Payment varies according to experience and ability. The pay scale depends largely on your experience and ability to contribute to the company.
Job Types: Full-time, Permanent
Salary: $45,000.00-$65,000.00 per year

Benefits:
• Paid time off
Schedule:
• Monday to Friday
• Weekend overtime if needed
Supplemental pay types:
• Bonus pays
Education:
• Bachelor's Degree (preferred)
Language:
• English and Chinese
Ability to Commute:
• Richmond Hill area, ON (required)
Work Location: In person
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